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SafeQ Professional Edition

  • Redirect print jobs to the most cost-efficient printers. 
  • Motivate employees to reduce printing costs. 
  • Increase employee productivity. 
  • Set quotas for printing and copying. 
  • Monitor printing and copying operations throughout your company. 
  • Obtain comprehensive reports about your company’s printing environment. 
  • Allocate print costs to departments, cost centers or employees. 
  • Increase security of confidential documents. 

YSoft SafeQ Professional Edition is the prevailing and best-selling YSoft SafeQ edition on the market. This edition is suitable for medium-sized and large companies, schools, project design companies and scalable for enterprises. This product offers vast majority of YSoft SafeQ features. 

With features like Follow-me, pull print, favourite jobs and re-print and many others YSoft SafeQ Professional Edition centralises your company’s print environment, enabling you to monitor and control the cost of printing and copying operations. YSoft SafeQ collects data from your company’s reprographic processes and produces comprehensive, customised reports tailored to your needs. With the knowledge provided by YSoft SafeQ, you can optimise printer usage, distribute the job load and eliminate unnecessary printers, reducing equipment acquisition and maintenance costs. 

With the YSoft SafeQ Follow-me feature, employees can send documents to print queues from their desks and then print the documents from any convenient network printer or multifunctional device— anywhere in your company. And because documents are not printed until the user authenticates at the device, printed documents do not remain waiting there to be collected, helping ensure the security of sensitive information. 

The YSoft SafeQ Professional solution has been chosen by companies like yours in more than 53 countries around the globe, making Y Soft a leader in print and copy system management. 

The Professional Edition is the best-selling edition in the market, offers vast majority of YSoft SafeQ features found in other editions. Through its structured design Professional Edition can be modified up to the clients needs and special offers, so if you are thinking about implementing some special feature or another system support the Professional Edition is the right one. Professional Edition is suitable for various market segments (education, finance, manufacturing, services, public organisations and many more). 

YSoft SafeQ Professional Edition - Features & Benefits

FOLLOW-ME 

The Follow-me feature helps to efficiently distribute the use of printers and multifunctional devices throughout your company and reduces the time employees spend waiting in queues. Users send print jobs to YSoft SafeQ print queues and can then print the jobs from any convenient device—the print job “follows” the user to any printer. 

Follow-me protects the security of confidential documents because documents are not printed until employees use their ID card or unique PIN number to authenticate at the device—so printed documents are not left unattended at printers. 

WEB INTERFACE 

The user-friendly YSoft SafeQ Web Interface enables you to easily monitor and manage all aspects of your company’s print environment. The familiar, web-based interface makes it easy to instantly navigate to the YSoft SafeQ feature you want to use. 

AUTOMATIC EMAIL NOTIFICATIONS 

YSoft SafeQ can automatically notify users via email when their quota limits are about to be reached. Email notifications provide users with information about their printing and copying services to date, increasing employees’ awareness of their printing and copying usage, helping them to control costs. 

ACHIEVE SIGNIFICANT SAVINGS 

With YSoft SafeQ Professional, your company will realise immediate savings by reducing unnecessary prints in addition to saving paper, toner and other consumable costs. 

To perform any print or copy operation, employees must first use their company ID cards or unique PIN number to authenticate, enabling you to track every print, copy and scan from origin to output. You can identify, allocate and account print costs by department and by individual user. With YSoft SafeQ Professional, your company can anticipate savings of up to 40% of your previous print and copy operation costs. 

PROTECT THE ENVIRONMENT 

Globally, the use of paper for printing and copying continues to grow. Any reduction of unnecessary waste in print and copy operations lowers the consumption of natural resources. With YSoft SafeQ Professional, your company can help protect our environment. 

CONTROL YOUR ENTIRE PRINT AND COPY SYSTEM 

With YSoft SafeQ Professional, you can centrally monitor and control printing and copying operations throughout your company all from a single location. 

MAXIMISE SECURITY OF YOUR SENSITIVE DOCUMENTS 

YSoft SafeQ Professional requires users to identify themselves with ID cards or unique PIN numbers before printing, copying or scanning documents so that every document is linked to its owner. And because documents are not printed until the user authenticates at the device, confidential documents such as contracts or sensitive departmental memos are more likely to be viewed and collected only by their owner. 

ELIMINATE EMPLOYEE QUEUES AT PRINTERS 

YSoft SafeQ Professional includes the Follow-me function that enables redirecting of printing tasks to any MFP or network printer in your company. After sending a document to print, the user can choose a printer based on which device is closest, the size of job or which device currently has the shortest print queue. In addition, employees can help control costs by selecting the least expensive printers for large print jobs, high-resolution prints, or mono prints.