MIPA PIN

Brochure

Secure your printer output and digital sending activities with the MegaTrack In-Printer Agent with PIN-code access (MIPA PIN).

MIPA PIN is the easy way to:

• Restrict unauthorized personnel from using printers and mfps
• Safeguard sensitive and proprietary documents by monitoring digital sending (faxing and scan to e-mail) activities
• Prevent misuse and waste by promoting personal accountability
• Allocate printer costs by employee, department, project or cost center
• Track usage and forecast expenses

MIPA PIN tracks printer and mfp usage directly inside the device, offering improved accuracy and reliability over SNMP traps and MIB polling methods. Each time the printer or mfp is used, MIPA PIN collects important data about the job and records this data to either the printer’s hard disk or to a small amount of compact flash memory. This data can then be accessed and uploaded using the MegaTrack Reporting Tool (MRT), providing an easy way to track printer and mfp usage by user, department, project or cost center. Additionally, administrators can track consumption of paper and toner, color vs. black and white print use and more, helping to better forecast future printer and consumable requirements.

Control Access and Promote Accountability

In addition to tracking printer and MFP activity, the MIPA PIN solution also offers the ability to limit access to mfp functions using an alpha-numeric PIN (Personal Identification Number) codes. 

Before utilizing copy, FAX or digital sending functions of the MFP, users must enter a PIN (Personal Identification Number) code into the alpha-numeric keypad on the front panel display of the MFP device.

At its most basic level, PIN code access can be used to control costs and abuse by prohibiting unauthorized employees from accessing copying functions — no more paper and toner wasted copying personal documents. It can be further configured to restrict access to color copy functions on HP Color LaserJet models 4730mfp and 9500mfp.

The MIPA PIN solution, however, goes beyond these benefits to promote both security and personal accountability. Since faxing and scan-to-email functions also require PIN code access, MegaTrack Reporting Tool can record which user accessed these functions. This enhanced accountability discourages personal use of these functions, while also creating a “paper trail” should a device’s fax or scan-to-email capabilities be used to leak proprietary or confidential information.

Easy, Detailed Reports

The data collected by MIPA is accessed and analyzed using the MegaTrack Reporting Tool (MRT). This web-based client application provides easy access to printer and MFP usage data from anywhere on your organization’s network using any web browser equipped system. 

MRT can be used to create up to 216 detailed, customized reports of printer and MFP usage. To simplify your reporting efforts, a “onebutton” option can help you create and schedule comprehensive summary reports to identify the top printer users, forecast future consumable requirements and analyze monthly usage by media and document type. MRT uses both text and graphics to illustrate not just how much your organization is spending on printing, but exactly where and when this money is being spent.

Automated Reporting Functions

To make data collection and analysis even easier, MRT can be set to automatically generate and deliver regularly scheduled reports. Schedule a monthly summary report, and MRT will automatically deliver that report to your E-mail address — and any other addresses you specify — on the first day of the following month. Customized daily reports can be administered in a similar manner, keeping you continuously up-to-date on changing printer and MFP usage patterns.

Custom Data Queries

Using the MRT web client, you can create custom queries of the data collected by MIPA to investigate practically any aspect of printer and MFP activity. You can use these custom queries to forecast hardware replacement, justify cost saving measures or plan for future installations. To present your findings, query data can be exported data into Excel spreadsheets, which can then be imported into word processing documents or PowerPoint presentations. The Excel documents can also be imported into databases for further analysis.

Detailed Cost Information

MRT’s Page Cost Management tools let you track all printer and MFP-related costs, so you can get a real, comprehensive view of your printing, copying and faxing expenses. For increased budget control, you can track the actual cost of media as it’s consumed. MRT can even be used to track hardware depreciation, toner specifications and more.

In addition to helping you track and allocate current costs, this information can be used to budget future expenses and predict media replacement cycles. This information can also be quite useful when one is planning the impact of a business expansion on printing and copying costs.

Greater Accountability

For enhanced accountability, MRT lets you track costs by user or department. A fixed cost mode (based on printer and media) makes it easy to charge printer expenses back to clients or departmental cost centers. For copying functions on MFP devices, MIPA PIN can also be configured so that the user will need to enter a department code, cost center or client account number prior to making copies, making it easy to track and charge back these expenses as well.

Tracking Solutions for Every Environment

MIPA PIN is just the newest member of the Capella Technologies MegaTrack family. This wide range of products tracks printer activity and consumable usage by printer, user, project, department or cost center, and provides in-depth reports that help businesses target waste, forecast future printing needs, and allocate printing costs. Optional modules, such as the MegaTrack Quota Module — which allows administrators to set print page limits per user — or the DTM (Direct Tracking Module) help you create a MegaTrack solution that’s designed to let you take control of your printing resources. To customize a MegaTrack solution for your organization, contact your Capella Technologies representative. 

Specifications and Requirements

Job Data Collected by MIPA PIN includes:

• User I.D.
• Pages Processed and Number of Copies
• Paper Size/ Media Type
• Copy, fax and e-mail function usage
• Duplexing Information
• Color / Monochrome pages

Report Options

• Administrators can create up to 216 individual queries/summary reports

System Requirements

• Hewlett-Packard LaserJet printer or mfp connected directly to the network
• Available memory expansion slot or hard disk space for MIPA software
• A small amount of available persistent storage (hard disk or compact flash)
• Correct and current printer drivers installed on all client systems