FormPort Server

Enhance the appearance of your business documents, streamline your document distribution processes and reduce your dependency on dedicated printers and pre-printed forms with Capella Technologies FormPort Server. This unique application transforms raw text from legacy line-of-business applications into professional-looking documents that can be easily distributed and output throughout your enterprise network on readily-available HP LaserJet Printers and MFP devices. With FormPort server, you can also print several different types of documents from the same printer data stream. Users simply print once to the FormPort logical printer. FormPort will automatically format the data into several different types of documents to be output on multiple LaserJet printers throughout your operation. Optional modules also add document faxing and e-mailing capabilities.

Real World Applications

To fully appreciate the capabilities of FormPort Server, it’s valuable to review a sample of a real world application.

Consider a typical product sales application. Following the sale, a packing slip is printed on a multi-part form, the pages of which are then manually distributed to the stock room, shipping and accounting departments. Invoices are also printed on multi-part forms; the original goes to the customer, a copy goes to the accounting department where it is date-stamped and filed, and an additional copy is faxed or mailed to the sales representative.

FormPort Server automates the creation of these different forms, consolidating the process and vastly improving efficiency.

With FormPort, the packing slip can printed once. Multiple copies will be output directly in the stock room, shipping and accounting printers. No manual delivery is required.

The invoice process is similarly streamlined. FormPort prints an invoice, emails a copy to the customer, archives a copy in electronic format for the accounting department, and faxes or emails a copy to the sales representative. There’s no need to fold and mail the invoice and no need to date-stamp and file paper copies.

In both processes, the need for impact printers, pre-printed forms and manual copy distribution is completely eliminated. Using FormPort Server, all packing slip copies and invoices are printed on laser printers or generated and stored electronically. The result is a significant and ongoing savings in the cost of pre-printed forms, the facilities required to store these forms, and the labor required to deliver and manage them. It’s a welcome benefit for any organization looking to contain costs.