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MFP Fax Manager

Datascan MFP FaxManager WorkFlow provides an easy to use Fax Manager solution for incoming faxes on your HP MFP. With WorkFlow you are able to define a set of rules which allows you to send an inbound fax from a specific fax number to a predefined destination.

How it works?

Fax Manager WF enables the HP LaserJet MFP to send incoming fax documents to an e-mail inbox or to an FTP server. Fax Manager WF is stored on the printer hard disk. It can run on most HP LaserJet MFPs with an onboard analogue fax. Fax Manager WF can be configured through the MFP’s web interface and will set the option Fax Printing Mode to Store All Received Faxes. This will enable the device to store incoming faxes on the hard disk in TIFF. Fax Manager WF will poll this location and will process the fax when a fax is stored. Fax Manager WF will send the document using the configured setting via email, FTP or both. It will not do any conversion of the stored faxes.

Benefits

  • Security - Guarantee that nobody can read the confidential information in the output tray at the MFP because it will not printed.
  • Archiving - All incoming faxes are sent to e-mail or an FTP server for further processing or for immediate archiving in a document management system.
  • Savings - Saving time in collecting faxes from the fax machine and distributing them throughout the organisation. FaxManager WF will prevent the MFP to print incoming faxes. It will only send to e-mail or to FTP thus reducing paper usage.
  • Distribution - After capturing the incoming fax it can be sent to a specific default e-mail address which represents an unlimited distribution list of recipients. All predefined recipients will receive the information immediately and at the same time. Destination rule: depending on fax number forwards fax to user A or B.
  • Efficiency - All incoming faxes will be handled automatically and transmitted to e-mail or FTP instantly. No need to check the MFP from time to time to see if it has received a fax. The location of the MFP is not relevant anymore.
  • Accuracy - No more missing relevant faxes, they are directly sent to your e-mail inbox.
  • Auditing – Manage to whom the fax was send and store a copy on hard disk

Applications

Small and medium businesses, industry, health care, finance, accountancy and more.

Characteristics

  • Archive any incoming fax via e-mail or FTP without any handling.
  • No extra hardware required.
  • Available for the hp LaserJet 4345/9040/9050/9500/4730/M3035/M5035/M4345/M9040/M9050/CM6030/CM6040MFP

Special Features

  • Uses HP’s Chai technology to automatically forward stored faxes. Can be easily integrated with NSi AutoStore to archive incoming faxes in any application.
  • Insert more e-mail addresses to forward incoming faxes.